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Job expense tracking for tradies

Know profit on a job, not just revenue. Link expenses to invoices, upload receipts, scan with AI, and see costs alongside what you billed.

Download on the App StoreView pricing

Receipt upload

Attach receipt photos or PDFs to job expenses.

What it is

ProperTradie expenses let you record job costs against invoices — materials, labour, subcontractors, travel, equipment and more. Upload receipt documents and use AI scanning to extract key fields.

Why tradies need it

Revenue on an invoice does not tell you if a job actually made money. Tracking expenses against invoices gives sole traders a simple view of margin on each job.

See it in action

AI receipt scan fields

AI scan result

Extracted supplier, GST and amounts for review.

Job profit on invoice

Invoice cost summary

Expenses alongside revenue on invoice detail.

Expenses linked to invoices

Each expense attaches to an invoice (job). See costs alongside revenue on invoice detail. Useful when reviewing whether a quote priced the job correctly.

Expense types for real tradie jobs

Categorise as material, labour, subcontractor, travel, equipment, permit, insurance, business or other. Match how you think about job costs.

Download ProperTradie

Download ProperTradie from the App Store and start with a 14-day free trial. 20 ProperCredits included when your company first signs up.

Download on the App StoreSee how it works

Receipt upload and AI scan

Upload receipt photos or PDFs. AI scanning extracts supplier, amounts, GST and date (1 credit per scan). Edit extracted fields before saving.

Helpful for month-end records

ProperTradie helps you organise job costs for your own review or to pass to your accountant.

Related pages

Frequently asked questions

Can expenses attach to quotes?

Expenses attach to invoices only. Convert or create an invoice for the job, then add expenses against it.

How does AI receipt scanning work?

Upload a receipt image. ProperTradie prepares the expense details for you to review and edit. Uses ProperCredits.

Can I see profit on a job?

Invoice detail shows expenses linked to that invoice so you can compare costs against what you billed.

View pricing · Full FAQ

Ready to stop chasing paperwork?

Download ProperTradie from the App Store and start with a 14-day free trial. Your company receives 20 ProperCredits to try assisted features.

Download on the App Store