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ProperTradie vs accounting software

Xero, MYOB and similar tools are built for books and BAS. ProperTradie handles the job-site flow — quote, approve, invoice and track payments — before work reaches your accountant.

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Accounting software
  • Desktop-first complexity
  • Built for bookkeepers not job sites
  • Overkill for quote-to-payment cycle
  • Slow to quote between call-outs
With ProperTradie
  • Mobile-first for tradies on site
  • Quote, approve, invoice in minutes
  • Job admin without ledger bloat
  • Hand off to accountant when ready

Visual comparison

Accounting complexity vs mobile workflow

Desktop accounting UI vs thumb-friendly quote on site.

Accounting complexity vs mobile workflow

Desktop accounting UI vs thumb-friendly quote on site.

Job-site quoting vs office admin

Tradie on site with phone vs desk-based invoicing.

Job-site quoting vs office admin

Tradie on site with phone vs desk-based invoicing.

Before the accountant

ProperTradie job cycle before accountant handoff.

Before the accountant

ProperTradie job cycle before accountant handoff.

Accounting software is excellent for reconciliation, BAS and financial reporting. ProperTradie fills the mobile-first gap: quotes, customer approval and payment tracking on site. Many tradies use both.

Different jobs, different tools

Accounting software assumes desk time and chart-of-accounts thinking. Tradie admin happens on site: quote, approve, invoice, record a bank transfer.

ProperTradie before the accountant

Use ProperTradie for customer-facing workflow and job-level records. Pass summaries to your accountant when you are ready.

Different tools, different jobs

Accounting software assumes desk time and chart-of-accounts thinking. ProperTradie is for on-site admin: quote, approve, invoice, record a bank transfer.

Feature comparison

FeatureProperTradieSpreadsheet / templateAccounting software
Mobile quoting on site✓PartialPartial
Public quote approval links✓——
Digital signature on quote approval✓——
Quote to invoice conversion✓—Partial
Payment tracking (manual + optional Stripe)✓Manual✓
Job photos on documents✓——
Expense tracking per job✓Manual✓
ProperCredits for assisted quoting✓——
Customer feedback links✓——
Full accounting reconciliation——✓

Frequently asked questions

How does ProperTradie work with accounting software?

ProperTradie sits before accounting software. It helps tradies create quotes, capture approvals, send invoices and keep payment records tidy.

Can my accountant use ProperTradie data?

ProperTradie helps you keep organised job records. Discuss with your accountant what export or summary they need.

How does the Monthly Business Pack help at month end?

Each month, ProperTradie can email you a pack with invoices, payments and expenses — ready to review and forward to your accountant.

All comparisons

Ready to stop chasing paperwork?

Download ProperTradie from the App Store and start with a 14-day free trial. Your company receives 20 ProperCredits to try assisted features.

Download on the App Store